Information for Teachers

How do I submit an EARS Alert?
Before you submit an alert, you are encouraged to discuss the concern with your student first. If the concern requires additional support, submit an EARS Alert Form. You need to inform the student about your intention to refer him/her to the FLTEO Team.

EARS Alert Form allows you to refer students one at a time, and is designed to help you identify concern(s) in three categories:

1. Academic,

2. Behavioural, and

3. Enrolment.

Below is a brief description of each of these categories. The form also allows you to provide additional details about the individual that may be helpful to the FLTEO Team in determining appropriate intervention to assist the student.

1. Academic

The academic alerts category can be used to identify a student who is habitually late or absent from classes, missed more than one assignment; repeatedly failed tests and/or assignments; has underdeveloped study skills; and has deterioration in quality of work (quizzes, assignments, classroom/research, and laboratory activities).

Early alerts for academic concerns are supplemental to and not a substitute for, conversations between the teacher and student about course expectations (and the ways in which those expectations have/ or have not been met).

2. Behavioural

The behavioural category identifiers can be used to refer a student who misbehaves in class; sends inappropriate communications to the teacher or other students; and disregards rules and defies authority.


3. Enrolment

Enrolment alerts can be used to peg a student who is signaling dropping out of the course or changing programme.

When should I submit an EARS alert?

As soon as you observe that a student’s performance is declining in your course and requires additional support for proper intervention. The earlier the student can access necessary support, the more likely they are able to succeed in their course.

What happens once an EARS Alert is submitted?

Once you have submitted an early alert for a student, the following steps occur:

• The EARS system will send you an email to acknowledge receipt of your submission, and to the designated FLTEO Team member.
• A FLTEO Team member then assesses the referral and may contact you for more details to determine appropriate intervention(s).
• Recommendations are then sent to the student via email. It is up to the student if he/she wants to accept or decline the support being offered. Contact with unresponsive students is discontinued after 2 attempts.
• You will be notified of the outcome of the alert.

Do students have to respond to an Early Alert?

Students can choose whether to accept or decline the support being offered – the choice is theirs.


Do Early Alert referrals become a part of a student’s academic transcript?

Information sent to Early Alert is in no way associated with a student’s academic transcript or official record.

How can I familiarise my students with EARS?

You can inform your class that you will use EARS to identify students who are at risk of falling behind. You may also refer your students to the EARS webpage.

Who do I contact about my referral?

Please feel free to email Ms. Ferine Bano at flteo@fnu.ac.fj.