Financial Accounting

The Financial Accounting department perform monthly bank and General Ledger (GL) reconciliations and producing monthly financial reports together with Internal and External Audits.

Levy and Grants

The Department of Levy and Grants is responsible for collecting 1 % Levy imposed on Gross Emoluments from employers (exemption stated in the FNU Levy Order) and ensures that Grants are paid proficiently.

In compliance with the FNU Amendment Act 2010 and FNU Levy Order, all employers in Fiji are required to register with Fiji National University Levy Department and facilitate the payment of the bi-annual levy.

FNU Levy Department also registers trainers and accredits Training Providers who wish to have their training programs Grant Claimable as per the FNU Grants Scheme 5.

Benefits to the business for paying FNU Levy are as follows:

As per the Fiji Government announcement in the 2018-2019 Budget, there are changes to the FNU Levy Scheme effective from 1st January 2019. The 1% levy payable by employers will be directed into the following:

• 50% of the Levy to Fund the Government Funded Medical Scheme.
• 40% of the Levy to Fund the Accident Compensation Commission Fiji.
• 10% to continue Funding the current FNU Grant Scheme 5. (maximum of 90% is Grant Claimable)

Due Dates for levy payment:

January – June Period: no later than 30^th September for the same year
July – December Period: no later than 31^st March in the following year

Levy Payment Details are as follows:

Bank Name: Bank of South Pacific (BSP)
Account Name: FNU-NTPC Levy
Account: 8303712
Narration: (Please put Emp ID or Company Name)
Branch Address: Corner of Rewa Street & Ratu Mara Road, Samabula Suva Fiji Islands
Swift code: BOSPFJFJ
BSB code: 0069-004

Postal Address: Fiji National University, Private Mail Bag, Suva.

Businesses requesting for FNU Compliance Letter are to submit either the Employer Monthly Schedules lodged to FRCS (all twelve (12) month schedules) OR Audited Financial Report (Profit & Loss Statement) for verification purposes.

The turnaround time to obtain FNU Compliance Letter is 3 working days.

For further queries on Levy please email: EveryoneLevy@fnu.ac.fj or contact 338 9277 / 9918 078

Due Dates for Grant Claims:

Method A- 31^st March in the following year
Method B- 31^st January in the following year

For further queries on Grants please email: methoda@fnu.ac.fj  or gmbhelpdesk@fnu.ac.fj or contact 338 9287 / 338 9284

Management Accounting

The Department of Management Accounting provides financial administration and operational support to the Director Finance in the areas of University budgeting, cash flow management, procurement, tenders and cash flow management, fixed assets management, payments and payroll together with externally funded project financial management of the university.

The key personal contacts in the respective sections are:

Revenue and Debt Management

The Revenue and Debt Management Department ensures that all students and stakeholders are served diligently by providing and delivering professional service and assistance before, during and after the students and stakeholders requirements are met.

The objective is to take care of the student fees and other debts of the university and ensures that all debt is collected on time.

Invoices and Bills

The Department ensures that all students, stakeholders and sponsors receive their invoice and bills on time.

Sponsored students can bring their confirmation letter from the sponsors and submit it to Revenue and Debt office so that their account can be updated and tagged, or the sponsor can send the batch listing directly to Revenue and debt office.

Payments

The University wishes to inform all students that full fees are to be cleared within the deadlines provided and thereafter to improve collections of fees and also practice standards. The payment deadline applies for students as follows:

1. For Semester: 4 weeks from the commencement of the semester
2. For Trimester: 4 weeks from the commencement of the trimester
3. For Quarter: 4 weeks from the commencement of the Quarter

Payment method

All payments can be made to the cashier based at Fiji National University (FNU) Campuses and also via direct deposit, electronic payment, online and telegraphic transfer payments or via MPaisa.

Students who are seeking education assistance from the Fiji National Provident Fund should note that Fiji National Provident Fund pays the tuition fee only.

Fees Arrangement

Students who, for reasons of financial hardship or legitimate emergencies, are unable to pay their fees when due, must apply for payment arrangement for a payment schedule within the following deadlines:

1. For Semester: 4 weeks from the commencement of the semester
2. For Trimester: 4 weeks from the commencement of the trimester
3. For Quarter: 4 weeks from the commencement of the Quarter

Payment Plan application form is available on the website.  Students can submit the form directly to Revenue and Debt office or can send it via email on RevenueQueries@fnu.ac.fj

Withdrawal

Students shall withdraw from their programme and courses of studies within the deadline by filling the prescribed withdrawal form, which should be endorsed by the College before it is submitted to the Division of Finance.

Sponsored students need to inform their sponsors before withdrawing and adjusting any course or programme.

No penalty on tuition fee shall apply for withdrawals if they are done within the following timeframe:

1. For Semester: 2 weeks from the commencement of the semester
2. For Trimester: 2 weeks from the commencement of the trimester
3. For Quarter: 2 weeks from the commencement of the Quarter

Refund

A student shall apply for a refund by filling the Refund Form with required documents either at the Revenue and Debt office or send a copy via email on RevenueQueries@fnu.ac.fj

De-Registration/Financial Hold

Students shall be de-registered if they have any outstanding fee and have not made any payment arrangement by week 8 for the semester and trimester basis courses, week 5 for quarter basis courses.

Students with outstanding fees with no arrangement will not have access to Moodle or other facilities, and cannot sit exams, or submit other assessment and also will be barred from further registrations or graduation.

De-registered students shall not be re-registered unless they pay re-registration fee and pay their debt in full.

Student Debt Collection

 It is the policy of the University to collect its debts promptly when it is due. The University recognizes that there will be circumstances where the debt will fall into arrears; when it does the University shall use all means available at its disposal to collect the debts. This may include instituting legal proceedings against defaulters.

This policy applies to all debts owing to the University for any Services provided and is not restricted to students.

Any default in payment as per the agreed payment schedule shall attract a penalty as periodically established by the University.

The defaulter shall be sent a reminder notice within default, seeking payment for the defaulted sum

If the defaults continue after the required period, the defaulter shall be sent a final reminder notice seeking payment for the defaulted sum

If payments are still not made in full, the defaulter shall be sent a demand notice for the full settlement of the debt.

For further queries or clarification please contact on RevenueQueries@fnu.ac.fj